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Business letter of recommendation tips

A business letter of recommendation is such a letter, in which the author of this letter estimates the necessary references, capabilities and character qualities of any individual’s aptitude to carry out any kind of mission, task, function or even job. That is why these letter are almost always written about a special individual, where there are explained his or her main abilities, qualities and endowments, and at the same time they are usually dispatched to a particular recipient on the occasion of an appointed kind of activity or work position. Nowadays when the job market is fully competitive and all the candidates on a job position must be ready to work really hard being clearly aware of the daily growing number of the prospective workers, who in their turn are always ready to shove you aside from your job position in order to secure your place for themselves. Hence it appears that each business letter of recommendation is of a substantial importance and if it is correctly formed and written, it is able to naught all the endeavors of other candidates to get namely this job position. But the problem consists in the lack of information by fast each person regarding to the right writing and execution of a recommendation letter. That is why below there are cited the most common tips of a business letter of recommendation.

  • Before starting to write a recommendation letter try to determine if you are completely sure of the fact that the person, who requested you to write such a letter for him or her, will be able to cope with the task or job, which will be entrusted him or her after that. Ask yourself if you are confident in the abilities, qualities, education and knowledge of a given pretender. You must take into consideration the following fact: if your candidate does not manage his or her job or task well after receiving it, you will be dragged through the mud and nobody will take you on trust someday again. That is why you must unprejudiced estimate your candidate from all points of view. If he or she went successfully through your checkup, convince the recipient of it that you have known your candidate for a long period of time in order to form an integral opinion of him or her as an indisputable applicant and educated enough people for the given task or job position.
  • Writing a business letter of recommendation try to enumerate the candidate’s abilities, character qualities, talents and intellectual faculties in a concrete way, avoiding any ambiguous expressions and vagueness.
  • The most suitable way to show the preferable side of your applicant to the letter recipient to the best advantage is to make use of comparisons. In its turn this fact will help the letter recipient to understand why you have decided to promote the very candidate in place of somebody else.
  • If working upon a recommendation letter you have come across a weak streak either of character or of abilities, which are peculiar to your applicant, try not to overstate it, as well as not to conceal it. At the same time it is necessary not to erect your candidate on the top of the whole world by using praises and exaggerations.
  • Having finished your recommendation letter, which should be usually composed only of one page in total, it is strictly required to write your personal information under your signature in order to give the recipient of the letter an opportunity to contact you if such a necessity crops up.

It is always difficult to write a correct recommendation letter in every respect, but the enumerated above tips characteristic to each business letter of recommendation will surely simplify your task.

 

Basic Sample Business Letter

Some time or other each of us is faced with business letters during our lifetime that is why in order not to put our foot in it, it is better to find out about general distinctive features of each sample business letter. From childhood we are told that a business letter is commonly written when a representative of one company sends the necessary information or even important date to a representative of another company. These letters are always used to allow such companies to correspond with each other, their clients and customers. At the same time the prevailing style of the way of writing will depend in such a case on the interrelation, trust and common interest between the two participants of the correspondence. Whatever you admit it or not, nowadays each of us almost constantly encounters with business letters, in spite of the fact that you may think that you are far away from this subject and it does not have anything to do with you from any point of view. That is it is really necessary to look through the general criteria of each sample business letter in order to be in step with the times.

A sample business letter should include such items as:

  • Letterhead, where we should introduce such data as the sender’s company and the address of the very company. At the same time if you are self-employed or an independent businessman, you should write your name on the place where you have to grant information about your conjectural company.
  • Date, where it is necessary to write down the full date. That is why it should be done either like “January 1, 2013” or like “1 January 2013”.
  • Letter recipient, where you should introduce the full name of the recipient, his or her title, the name of the company, the address and the reference number in the established order.
  • Salutation, which should show your respect towards the recipient of the letter, not depending on the fact whether you were personally presented to the recipient or not.
  • Body, where you have to express your business proposals and desires in a persuasive, distinct and conversational way, trying to evade ambiguous expressions and uncertainty. Most often each body is divided in three logical paragraphs. Writing such a letter it is important not to make any kind of mistakes, because it will immediately adversely affect recipient’s opinion about you, and to utilize only business and literary words, because if you have recourse to the usage of colloquial words, they will present you as an incompetent person.
  • Closing, where you also have to show your respect towards the recipient of the letter as in salutation.
  • your signature,
  • Your name and contact information, so that the letter recipient might be able to establish contact with you if any questions according your business proposal or desire appear.
  • If you add any additional documents to your business letter, they should be enumerated under your name and contact information.

The stated above information is a basic sample business letter and if you should write any business letter, you may use the given data as a foundation without any twinge of conscience.     

 

Request for Discount Samples

Request for Discount Samples

There are very often different questions and proposals in the internet, which are based on how to write a request for discount sample, because it is important to realize and accept that namely fact that if you are a businessman or a manager, sooner or later you will have to write a request for discount letter. Such letters are often written by different companies in order to ask other company guidance for any kind of discount before concluding any type of bargain. Nowadays our world is very fickle and every day deals of many million dollars are arranged between the leaderships of different companies. That is why it must be emphasized that under such circumstances it is rather preferable to know how to write rightly and correctly each request for discount letter, because in the time of every deal conclusion even a slight discount may be equal to the millions of dollars. Therefore in due course the guidance of each prosperous and enterprising business company has come sometime or other to the conclusion that it is better to pay a good salary to a manager, who will be responsible for the correct and right writing of any kind of business letters, than to incur losses of million dollars every day and exactly this fact distinguishes a competent guidance from an incompetent one. If you are not an expert in the writing of a request for discount letter, examine namely this request for discount sample in order to know how to write it from a professional point of view.

Your Name and Surname

Title

Profession

Address

Phone and Fax Numbers

State

Country and Zip Code

 

The Date of the Letter Writing

 

The Name and Surname of Your Recipient

Title

Profession

Address

Phone and Fax Numbers

State

Country and Zip Code

 

Dear Mr. /Mrs. (Name and Surname of the Recipient)

 

After that skip a line and go over to the writing of the letter body. It should consist in any case out of three paragraphs, where you must ask straightforwardly without any ambiguous expressions for a discount and whereas explain the abatements of the contract, which you are ready to accept at the time when you conclude the very bargain. Appraise the business situation from all points of view and do not think that the recipient of your letter or the leadership of the very company is more foolish and incompetent than you are. If you ask for a bigger discount, which is possible in any case by a business situation, nobody will agree to arrange such a deal with you and your company. At the same time do not ask for a too small discount, if you are sure that you can ask for more. That is why if you are assured of yourself and your business knowledge, analyze this very contract from all sides and suggest a judicious and reasonable size of the discount, which will satisfy all participants of the very bargain. At the end of your letter body thank your recipient for his or her attention, saying that you hope to find a point of compromise, which will please everybody in this situation.

 

Sincerely,

Your Signature

 

Your Name and Surname

Title

Profession.

Hence it appears that the writing of each request for discount letter is not that difficult as we imagine. If you have to write such a letter as regards any kind of business deal or contract, resort to this request for discount sample and your letter will always be correctly structured and written.

Sample Letter for Dealership Request

Writing a sample letter for dealership request is an important procedure in each business exchange of letters, because it is universally acknowledged not only by all businessmen and managers, but by the amateurs as well, that without such letters no business will survive. By means of these letters people of different business types suggest other companies, agencies and retail sales outlets to purchase their products and/or to have recourse to their services. That is why it is easy to conjecture that such letters help business owners to promote their products and/or services on the industrial market, which is fully competitive nowadays, because of huge option opportunities of each product and/or service from large majority of them represented on the market. As follows from the above each enterprising and profit-oriented business owner, his or her deputy or manager must by all means get to know the procedure of a sample letter for dealership request writing. Such a letter must be set in as each business letter by the indication of the following data:Your name and surname

  • Your address
  • Your city state and zip
  • Your phone and fax numbers
  • Your e-mail
  • Date
  • Recipient’s name and surname
  • Title
  • Position
  • Department
  • Office address
  • City
  • State and zip.

After the enumeration of the indicated above information the person, concerned with the writing of a dealership request letter, ought to proceed to the letter body, which should be composed of at least three paragraphs without fail, because it is characteristic for the writing of all business letters. In this part of your letter you should explain which product and/or service you want to put on sale, why this namely proposal must be certainly taken into account without delay and why your output is better than the production of the similar enterprises and of their representatives, which means that you have to reveal the advantages of your business proposal here. Due to the fact that nowadays fast each company guidance has recourse to the writing of these letters for the promotion of their produce, it is strictly obligatory to make your letter unique and unconventional in order to force your recipient to concentrate his or her attention exactly on your letter and that namely fact will impel this person to order your product and/or service. Try to elude any grammar or spelling mistakes, because they will show your lack of basic skills and incompetence, what will immediately and certainly have a bad impact on your recipient’s opinion about your business proposal. At the same time you must use only lofty and business style in the time of your letter writing, avoiding any ambiguous and loose expressions, which may put a wrong construction on the letter recipient as well, because this fact will testify to the effect that you are unstable and evasive in your business affairs and proposals. In the last paragraph of your dealership request letter record of your gratitude to your letter recipient for his or her attention to the letter, which has been sent by you, in spite of the fact if the leadership of the very company determines to have recourse to your business proposal or not. You must take into consideration the fact that if the very company has decided not to resort to your production, the guidance of it may prefer to recommend you to somebody else and in such a case you must remain courteous and obliging. At the end of your letter sign it and write your name and surname once more.

That is why if you follow the mentioned above statements in the time of your sample letter for dealership request writing, it will be an easy task to fulfill.

Cover Letter Tips – Essential Information

A lot of people around the world are daily faced with the cover letters and that is why it is more preferable to find out about cover letter tips in advance, than not to know what to write when you encounter such a letter. Do not imagine that if you are not a businessman or are not closely related to any kind of business or managerial area of activity, you will never face such a problem. Each of us had to submit the necessary documents for a job and to go through an employment interlocution at least once during our lives. But nowadays the people, who are seeking a vacant job position, often decide to dispatch a cover letter together with their employment application and curriculum vitae in order to present themselves to a prospective employer and to clear up the fact why they are the most suitable nominees for a given job position. Hence it follows that a cover letter is a letter, where we introduce ourselves and which we add to another documents, such as a curriculum vitae and even a resume.

Before switching over to the cover letter tips, it is necessary to enumerate the most common parts of a cover letter and they are the following:

  1. header;
  2. introduction;
  3. body; and
  4. closing.

 

  • If you have to resort to the writing of a cover letter, it is very important to summarize your letter in an interesting and inquisitive way. Nowadays a lot of people have recourse to a standard and usual form of cover letter writing. But if you want to be original and uncommon and thereby force the recipient of your cover letter to direct his or her attention namely to your cover letter and other adjacent documents to it.
  • Writing a cover letter it is strictly obligatory to evade any grammar and spelling mistakes, as well as the ambiguity of written information. Because in spite of the fact how extraordinary your cover letter is or that all the necessary information in it is presented in a proper way, nobody will take considerable notice of your documents and cover letter in particular, if there are any grammar mistakes in your application documents.
  • At the same time you should try to elude the usage of the informal words in your cover letter and to recourse to the use of lofty and business style, because it is significant to convince your recipient of your intelligence, education and ability to behave yourself according to the conditions and circumstances. In addition it will thoroughly persuade this person that you possess the necessary knowledge for the obtaining of the given job position and will not make a creditable showing after receiving it.
  • If you are not sure on whom exactly to address your cover letter, then you should not address it to anybody and in such a case you have to proceed to the writing of the cover letter body without delay.
  • And in the long run you must finish such a letter reasoning how your experience, talents, potential and world outlook will stand your future jib in a good stead.

Notwithstanding the fact that you may be sure that you will never have to write a cover letter during your whole life, it is  important to fix your attention namely on these cover letter tips, because using them it is possible to write competently any kind of a business letter.

 

Business recommendation letter tips

A business letter of recommendation is such a letter, in which the author of it estimates the necessary references, capabilities and character qualities of any individual’s aptitude to carry out any kind of mission, task, function or even job. That is why these letters are almost always written about a special individual, where his or her main abilities, qualities and endowments are explained to a particular recipient on the occasion of an appointed kind of activity or work position. Nowadays, when the job market is fully competitive and all the pretendents on a job position have to be ready to work really hard being clearly aware of the daily growing number of the prospective workers, who in their turn are always ready to shove you aside from your job position in order to secure your place for themselves. Hence it appears that business letter of recommendation is of a substantial importance and if it is correctly formed and written, it can bring to naught all the endeavours of another candidates to get namely this job position. But the problem consists in the lack of information from fast each person regarding to the right writing and execution of a recommendation letter. That is why below there are cited the most common tips of a business letter of recommendation.

  • Before starting to write a recommendation letter try to determine if you are completely sure of the fact that the person, who has requested you to write such a letter for him or her, will be able to cope with the task or job, which will be entrusted him or her after that. Ask yourself if you are confident in the abilities, qualities, education and knowledge of a given pretendent. You must take into consideration the following fact: if your candidate does not manage his or her job or task well after receiving it, you will be dragged through the mud and nobody will take you on trust some day again. That is why you have to estimate your pretendent unprejudicedly from all points of view. If your candidate went successfully through your checkup, convice the recipient of the fact that you you have known the pretendent for a long period of time and that is why you are able to form an integral opinion about him or her as of an indisputable applicant and educated enough person for the given task and job position.
  • Writing a business letter of recommendation try to enumerate the pretendent’s abilities, character qualities, talants and intellectual facilities in a concrete way, avoiding ambiguous expressions and vagueness.
  • The most suitable way to show the preferable side of your applicant to the letter recipient to the best advantage is to make use of comparisons. In its turn this fact will help the letter addressee to understand why you have decided to promote the very pretendent in place of somebody else.
  • If working upon a recommendation letter you have come across a weak streak of character or abilities, which are peculiar to your applicant, try not to overstate them, as well as not to conceal them. At the same time it is necessary not to erect your candidate on the top of the whole world by using praises nad exaggerations.
  • Having finished your recommendation letter, which should be usually composed of only one page in total, it is strictly required to write your personal information under your signature in order to give your letter recipient an opportunity to contact you if such a necessity crops up.

It is always difficult to write a correct recommendation letter in every respect, but the enumerated above tips characteristic to each business letter of recommendation will surely simplify your task.

Resignation Letter Samples: What Are the Basic Rules of Writing

Resignation letter samples should be useful for people who are intended to resign from their job decently. If it is time for you to quit, don’t leave a negative impression with your boss and colleagues. Don’t regret about going away. Appreciate all experience and opportunities you were given at the position you resign from. Think about new possibilities and chances for you in the future. If you have already accepted a new appointment with another company try not to hurt your previous employer. Thank him for everything he has done for you, for your growing and developing. Tell about your pleasure to work with him and his company. Announce your resignation two weeks before your leaving. If it is possible, explain the reasons of your decision.  It is not recommended to mention about any problems and confrontations. Leave friends behind you, not enemies. Keep in your mind all good things and events that happened during your last work. Writing a resignation letter can help you maintain positive relationship with your employer, while paving the way for you to move on.

There are different resignation letter samples and you can choose the most suitable for you. As any business letter your farewell writing letter should be simple, brief, focused, and to the point. There is no need to elaborate on your reason for leaving. Simply provide information on when you are leaving and let the employer know you appreciate your time with the company. On the left top place your manager’s address, below insert the date you are writing the letter.  Start your letter with Dear Mr/Mrs. (surname). In the first paragraph announce your resignation formally, its effective date and time of your last day of work. You can include the explanation of your quitting. In the next paragraph give you farewell words of your appreciation and gratitude for your director and the company you worked for. You should mention all good opportunities you have received. Don’t forget to say some good words about the team of the company. Tell that you are resigning in good faith. Truly wish success to your company in future.  In the third paragraph ask your employer to let you know what you can do to make your final time in the company a productive experience, to take the best from your remaining days. Tell him to feel free to contact you after you leave if you can be of any assistance. End your writing with “Sincerely” and your signature. Keep friendly but at the same time formal style of your writing.

After sending the resignation letter and meeting with your boss, all that’s left is for you to continue working there in a dedicated, professional manner until your notice period finishes. This way you leave behind a sterling reputation and many good memories. You will need to check your company policy or your employment contract to find out how many weeks’ notice you need to give upon resignation. Some companies will terminate an employee immediately, so be prepared for this. If you say goodbye to your employer and colleagues really on good terms, they can organize a farewell party for you. They will congratulate you with you new opportunities, new projects, will regret about parting with you. Such leave-taking can encourage you and give you new wings. So choose the best options from all resignation letter samples given in business manuals and remain successful in your future life.

 

Business Letter Salutation

Business letter salutation is an important element of any business letter drafting.
Recently, electronic mail has taken increasingly prominent place in business correspondence. Its advantages are obvious: speed, accessibility and ease of use. But you should remember that electronic mails have their own nuances.
In daily life there are plenty of usual or electronic mails composed in order to find business partners, offer goods or services. Usually they are sent to many recipients, which they know nothing about (i.e. SPAM). This is a common mistake of many novice businessmen.
Firstly, before writing the letter, find out more about the company you going to send a letter. Determine the maximum possible information about a potential partner. And only then compose a business letter addressed to him.
Recipient of the letter is always pleased to hear that you appeal to him personally, rather than read some faceless “business proposal to the company sales department.” If you call someone by the name it emphasizes respect for his personality, evokes his positive emotions and as a consequence creates good attitude to you.
When you write a business letter or send an e-mail, it is important to start with the correct business letter salutation.

1. If you know the name of the recipient.
Dear Ms. / Miss / Mrs. / Mr. / Dr. plus his or her last name.
For example: Dear Mrs. King.
It is also possible to write the full name of the person. This spelling is preferred if the person’s sex is unknown.
For example: Dear Dani Santino.

2. If you don’t know the name of the recipient.
There are several ways to salute a person when the name is unknown:
Dear Sir / Dear Sirs/ Gentlemen – salutation to the male person.
Dear Madam/Ladies – salutation to the female person.
Dear Sir or Madam/Ladies and Gentlemen/ To whom it may concern – when the recipient sex is unknown.

Business partners often salute each other by name. In this case, the greeting is written as follows: Dear Tom (Andrew, Scott and etc.)

3. Punctuation.
In British English punctuation in the salutation either is not used or only a comma is put.
For example: Dear Mr. Donnelly / Dear Mr. Donnelly,
In American English the colon is used in the salutation.
For example: Dear Mr. Donnelly:

4. The difference between Ms, Miss и Mrs
Mrs – used to refer to a married woman.
Miss – used to refer to an unmarried woman.
Ms – is used when a woman’s marital status is unknown, but can also be used with respect to an unmarried woman.

If you use one of the following examples of business letter salutation, your letter will be written correctly.

Choose The Best From Resignation Letter Samples

Resignation letter samples must be known for people who think how to resign from their job decently. If it is time for you to quit, don’t leave a negative impression with your boss and colleagues. Don’t regret about going away. Appreciate all experience and opportunities you were given at the position you resign from. Think about new possibilities and chances for you in the future. If you have already accepted a new appointment with another company try not to hurt your previous employer. Thank him for everything he has done for you, for your growing and developing. Tell about your pleasure to work with him and his company. Announce your resignation two weeks before your leaving. If it is possible, explain the reasons of your decision.  It is not recommended to mention about any problems and confrontations. Leave friends behind you, not enemies. Keep in your mind all good things and events that happened during your last work. Writing a resignation letter can help you maintain positive relationship with your employer, while paving the way for you to move on.

There are different resignation letter samples and you can choose the most suitable for you. As any business message your farewell writing letter should be simple, brief, focused, and to the point. There is no need to elaborate on your reason for leaving. Simply provide information on when you are leaving and let the employer know you appreciate your time with the company. On the left top place your manager’s address, below insert the date you are writing the letter.  Start your letter with Dear Mr/Mrs. (surname). In the first paragraph announce your resignation formally, its effective date and time of your last day of work. You can include the explanation of your quitting. In the next paragraph give you farewell words of your appreciation and gratitude for your director and the company you worked for. You should mention all good opportunities you have received. Don’t forget to say some good words about the team of the company. Tell that you are resigning in good faith. Truly wish success to your company in future.  In the third paragraph ask your employer to let you know what you can do to make your final time in the company a productive experience, to take the best from your remaining days. Tell him to feel free to contact you after you leave if you can be of any assistance. End your writing with “Sincerely” and your signature. Keep friendly but at the same time formal style of your writing.

After sending the resignation letter and meeting with your boss, all that’s left is for you to continue working there in a dedicated, professional manner until your notice period finishes. This way you leave behind a sterling reputation and many good memories. You will need to check your company policy or your employment contract to find out how many weeks’ notice you need to give upon resignation. Some companies will terminate an employee immediately, so be prepared for this. If you say goodbye to your employer and colleagues really on good terms, they can organize a farewell party for you. They will congratulate you with you new opportunities, new projects, will regret about parting with you. Such leave-taking can encourage you and give you new wings. So choose the best options from all resignation letter samples given in business manuals and remain successful in your future life.

Writing a letter of interest as a tool for success

Writing a letter of interest seems similar to composing a cover letter but they are substantially different. You send your cover document with you resume for the position you know exactly is vacant. You can also get very interested in a job that has not been advertised. Now your writing is unsolicited. You are not sure if you succeed but you go forward. Nothing is impossible to a willing heart. In your inquiring you must convince an employer about your compliance with all his requirements more than in an accompanying writing. Show your self-assurance and ambitions. Persuade the boss of the company that you are just what he looked for. You knowledge, skills, work experience and personal qualities must be of great benefit of the company you are interested for. In other words your success will be also theirs. Before writing your prospecting letter, learn more about the company to which you are writing.  Get all information about their mission and goals, products and services they offer. Seeing your awareness of his company the boss will welcome you as one of his staff.

Writing a letter of interest must be done according to the rules and guidelines of all business correspondence. Arrange it briefly, clearly and formally. Keep your letter focused on your professional accomplishments and skills and on what you can bring to the company. Leave out personal information such as hobbies or other interests, marital status, and the like. Depending on the letter format write at the top your and the recipient’s addresses, the date and your salutation starting with “Dear Mr or Mrs…” In the first paragraph, you should explain the reason of your writing. Indicate how you became familiar with the company and tell the position you are seeking. In the next paragraph or paragraphs, illustrate how you are qualified for the position you seek. Relate your skills, accomplishments, education, positive personal characteristics, and other strengths to the company. As you talk about your qualifications, make sure to refer to your resume is enclosed with your letter. In your closing ask for the meeting with the reader at a time that is convenient for him to learn more about the company and the possibility of working for it. Tell when you will call the letter recipient in order to follow up and give your contact information. Conclude your letter with a cordial farewell ( Sincerely and Thank you) then sign it.

After you have sent your letter don’t hesitate to follow up, as you have said you would. Be persistent even you are told afterwards that there are no positions available at the time. Don’t give up. Still try to set up a meeting where you can learn more about the company and during which the contact can get to know you. If that is not possible, request to keep your letter of interest and resume for the future when the company is hiring someone for the position you are seeking. Consider your writing a letter of interest as a necessary tool on the way to your success.

 

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