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Tips for a Business Letter Format

To use the format of a business letter is very important when you write to your business partner or to a business company. Such types of the letters differ from the letters, which we usually use to write to our family or friends. A business letter you should write in a more formal and civil way.

There are two chief formats, which are usually used in a business letter, and they are called as a full block format and a modified block format. A business letter in a full block format presupposes that each line in it should start at the left margin of the letter, for example:
Peter Marks
124 Karl Avenue
Albany, 136245

The 10-th of June, 2010
Mrs. Kate Winsdom
Mork Inc.
345 Liberty Avenue
New Haven, 554610

Dear Mrs. Winsdom,
I am writing to ask for the job of a chief accountant. Please, send me your answer on the address, which is written above.
Thank you for your time and attention.
Sincerely,
Peter Marks (by hand)
Signature
Peter Marks (in a printed way).

A letter in a modified block format presupposes that some lines may be moved over the right margin of the letter, for example:
Peter Marks
124 Karl Avenue
Albany, 136245

The 10-th of June, 2010
Mrs. Kate Winsdom
Mork Inc.
345 Liberty Avenue
New Haven, 554610

Dear Mrs. Winsdom,
I am writing to ask for the job of a chief accountant. Please, send me your answer on the address, which is written above.
Thank you for your time and attention.

Sincerely,
Peter Marks (by hand)
Signature
Peter Marks (in a printed way).

How to Write a Refusal Letter

The refusal letter represents a negative message that lets the recipient know about the reversal of your decision to cooperate with a definite company. The negative content makes the task of composing the letter more difficult as in such situation it is always difficult to choose the right words. However you should on no-account delay the sending of your refusal letter, because the company that has offered you a position must not rely on your candidacy any more. The company management must know precisely whether to continue their employee search or stop it.

The following basic rules concerning the writing of a refusal letter which are offered in this article are very simple in application.

 

1 You will display your politeness and respect by thanking the employer for the time which was spent on you. First of all thank the employer for the position at his/her company, interview and for the interest in your candidacy.

2. Avoid using negative statements. Instead of it state your refusal briefly and simply. Anyhow it is a usual procedure. Any employer received refusal letters in the past and it is no need to expound all the points that make you refuse.

3 Think about a definite reason for your refusal. Very often people inform the employer that they have been offered another position that meets their requirements and the career’s goals.

4 Be also polite by closing the refusal letter. Include the positive statements of good will. It may happen so that during all your career and work activity you will change 2, 3 and even more jobs. And it is not excluded that once you will be interviewed by the same employer. That’s why it is important to make a good impression on the employer even if you have no possibility to cooperate.