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Cover Letter Tips – Essential Information

A lot of people around the world are daily faced with the cover letters and that is why it is more preferable to find out about cover letter tips in advance, than not to know what to write when you encounter such a letter. Do not imagine that if you are not a businessman or are not closely related to any kind of business or managerial area of activity, you will never face such a problem. Each of us had to submit the necessary documents for a job and to go through an employment interlocution at least once during our lives. But nowadays the people, who are seeking a vacant job position, often decide to dispatch a cover letter together with their employment application and curriculum vitae in order to present themselves to a prospective employer and to clear up the fact why they are the most suitable nominees for a given job position. Hence it follows that a cover letter is a letter, where we introduce ourselves and which we add to another documents, such as a curriculum vitae and even a resume.

Before switching over to the cover letter tips, it is necessary to enumerate the most common parts of a cover letter and they are the following:

  1. header;
  2. introduction;
  3. body; and
  4. closing.

 

  • If you have to resort to the writing of a cover letter, it is very important to summarize your letter in an interesting and inquisitive way. Nowadays a lot of people have recourse to a standard and usual form of cover letter writing. But if you want to be original and uncommon and thereby force the recipient of your cover letter to direct his or her attention namely to your cover letter and other adjacent documents to it.
  • Writing a cover letter it is strictly obligatory to evade any grammar and spelling mistakes, as well as the ambiguity of written information. Because in spite of the fact how extraordinary your cover letter is or that all the necessary information in it is presented in a proper way, nobody will take considerable notice of your documents and cover letter in particular, if there are any grammar mistakes in your application documents.
  • At the same time you should try to elude the usage of the informal words in your cover letter and to recourse to the use of lofty and business style, because it is significant to convince your recipient of your intelligence, education and ability to behave yourself according to the conditions and circumstances. In addition it will thoroughly persuade this person that you possess the necessary knowledge for the obtaining of the given job position and will not make a creditable showing after receiving it.
  • If you are not sure on whom exactly to address your cover letter, then you should not address it to anybody and in such a case you have to proceed to the writing of the cover letter body without delay.
  • And in the long run you must finish such a letter reasoning how your experience, talents, potential and world outlook will stand your future jib in a good stead.

Notwithstanding the fact that you may be sure that you will never have to write a cover letter during your whole life, it is  important to fix your attention namely on these cover letter tips, because using them it is possible to write competently any kind of a business letter.

 

Sample Business Cover Letter

Every educated person shall include a cover letter in his or her package of the marketing documents, because due to this type of letter a person, who writes it, can introduce himself or herself to a conjectural employer, highlight his or her best attainments in the career, attract attention of the reader, to establish contact with the complier of this letter to come to the interlocution and finally to take him or her on.

There are different examples of business cover letters; here an example is presented from the great number of them.

Date
Your Name
Your Street Address and Apartment
Your City and Index
Your E-mail Address

The Name of the Person, to whom you are writing
His or Her Title
The Department of This Person
His or Her Street Address and Apartment
The City of the Company and Index

Dear Mrs. /Mr. (the Name of the Person, to whom you address yourself)

In the first paragraph you shall introduce yourself, explain the motives, which have induced you to write this letter, or write to this person, which proposal of the job has interested you and where you have seen it. Here as well you have to write about your education, previous jobs and your experience. At the same time you shall show that you are sincere and worthy to be trusted.

In the second and supplementary third paragraph you have to write more detailed about yourself and also here you must try to convince your conjectural employer why you are an ideal applicant and why he or she has to employ namely you. It is possible to explain here some facts, which could remain unclear in your first paragraph.

In the last paragraph you should thank the reader for his attention and time and at the same time you have to mention that you will wait for their response or that your conjectural employer may establish contact with you.
Sincerely,
Your Name (by hand)
Signature
Your Print Name.

Letter of Business Expenses

Here is a sample letter of business expenses. Use it when you need to inform somebody about expenses that took place in different business goals:

 

Expense Account Statement

Employee: Richard Smith
Date: 27.07.2010

Recoverable Expenditures Incurred:

Visa: $40
Hotel “City”: $80
Air Tickets: $520
Tax: $30
Taxi: $ 50
Phone: $25
Meals: $70
Total: $810

I confirm that the above expenditures are true in conformity with company policy. All the receipts are attached to the letter.

Employee:
Richard Smith

Approved by:
David Newman

How to Write a Good Cover Letter

Nobody will deny that in order to make a good impression on the employer the person should write a perfect resume. The resume is the best method to give the employer brief information about skills, experience, education and qualities of an employee. However even a perfect resume can not be considered complete if it is not accompanied with a cover letter. One of the most important functions of the business cover letters  is a brief exposition of the reasons why the resume has to be read by the employer. In case if it is drawn up correctly the chances of any person may increase noticeably. The cover letter gives explanations concerning the following points: Why namely the author of the cover letter should be hired? It should convince the person who reads it to invite namely the owner of the resume for an interview.

First of all a perfect cover letter should contain personal and contact information of the employee and employer. The information is put at the top of the page. For instance:

Employee’s address
Today’s date
Mr./Ms. Employer’s Name
Title
Company’s Name

Address

Usually the cover letter contains three paragraphs. After putting the parenthetical phrase “Dear Mr./Ms Employer (Name), the person goes to the composing of the first paragraph. The given paragraph does not exceed the standard of 3-4 sentences. The person explains the employer for what position s/he is applying. It is advisable to mention the source that helped the employee to find out about the vacancy. The first paragraph includes also the part which explains why namely this position has aroused interest of the person who applies for it.

The second paragraph is the longest one. It represents the strongest point and that’s a why one should think over it thoroughly. In the first sentence s/he may enumerate the strongest skills and qualifications that can be useful and necessary for the given job. Then the employee makes up the body of the second paragraph. S/he provides examples from previous experience, tells about different activities and jobs. The main thing is to prove that all the mentioned skills were successfully applied. It is not advisable to insert the whole passages from the resume.

The final sentence is a brief summary of 2-3 sentences of everything that has been said above. The person may also write about the present position title in order to remind the reader about the job that is applied for.

The third paragraph consists usually of 2-4 sentences. The employee mentions about the resume where all the necessary information about the person can be found. One should also ask the employee for an interview. In this paragraph it is important to thank the reader for his/her time and attention.

The final point is to include the name and the signature.

Sincerely,
Signature
Employee’s Name
Enclosure(s)