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Business letter of recommendation tips

A business letter of recommendation is such a letter, in which the author of this letter estimates the necessary references, capabilities and character qualities of any individual’s aptitude to carry out any kind of mission, task, function or even job. That is why these letter are almost always written about a special individual, where there are explained his or her main abilities, qualities and endowments, and at the same time they are usually dispatched to a particular recipient on the occasion of an appointed kind of activity or work position. Nowadays when the job market is fully competitive and all the candidates on a job position must be ready to work really hard being clearly aware of the daily growing number of the prospective workers, who in their turn are always ready to shove you aside from your job position in order to secure your place for themselves. Hence it appears that each business letter of recommendation is of a substantial importance and if it is correctly formed and written, it is able to naught all the endeavors of other candidates to get namely this job position. But the problem consists in the lack of information by fast each person regarding to the right writing and execution of a recommendation letter. That is why below there are cited the most common tips of a business letter of recommendation.

  • Before starting to write a recommendation letter try to determine if you are completely sure of the fact that the person, who requested you to write such a letter for him or her, will be able to cope with the task or job, which will be entrusted him or her after that. Ask yourself if you are confident in the abilities, qualities, education and knowledge of a given pretender. You must take into consideration the following fact: if your candidate does not manage his or her job or task well after receiving it, you will be dragged through the mud and nobody will take you on trust someday again. That is why you must unprejudiced estimate your candidate from all points of view. If he or she went successfully through your checkup, convince the recipient of it that you have known your candidate for a long period of time in order to form an integral opinion of him or her as an indisputable applicant and educated enough people for the given task or job position.
  • Writing a business letter of recommendation try to enumerate the candidate’s abilities, character qualities, talents and intellectual faculties in a concrete way, avoiding any ambiguous expressions and vagueness.
  • The most suitable way to show the preferable side of your applicant to the letter recipient to the best advantage is to make use of comparisons. In its turn this fact will help the letter recipient to understand why you have decided to promote the very candidate in place of somebody else.
  • If working upon a recommendation letter you have come across a weak streak either of character or of abilities, which are peculiar to your applicant, try not to overstate it, as well as not to conceal it. At the same time it is necessary not to erect your candidate on the top of the whole world by using praises and exaggerations.
  • Having finished your recommendation letter, which should be usually composed only of one page in total, it is strictly required to write your personal information under your signature in order to give the recipient of the letter an opportunity to contact you if such a necessity crops up.

It is always difficult to write a correct recommendation letter in every respect, but the enumerated above tips characteristic to each business letter of recommendation will surely simplify your task.


Business Letter Salutation

Business letter salutation is an important element of any business letter drafting.
Recently, electronic mail has taken increasingly prominent place in business correspondence. Its advantages are obvious: speed, accessibility and ease of use. But you should remember that electronic mails have their own nuances.
In daily life there are plenty of usual or electronic mails composed in order to find business partners, offer goods or services. Usually they are sent to many recipients, which they know nothing about (i.e. SPAM). This is a common mistake of many novice businessmen.
Firstly, before writing the letter, find out more about the company you going to send a letter. Determine the maximum possible information about a potential partner. And only then compose a business letter addressed to him.
Recipient of the letter is always pleased to hear that you appeal to him personally, rather than read some faceless “business proposal to the company sales department.” If you call someone by the name it emphasizes respect for his personality, evokes his positive emotions and as a consequence creates good attitude to you.
When you write a business letter or send an e-mail, it is important to start with the correct business letter salutation.

1. If you know the name of the recipient.
Dear Ms. / Miss / Mrs. / Mr. / Dr. plus his or her last name.
For example: Dear Mrs. King.
It is also possible to write the full name of the person. This spelling is preferred if the person’s sex is unknown.
For example: Dear Dani Santino.

2. If you don’t know the name of the recipient.
There are several ways to salute a person when the name is unknown:
Dear Sir / Dear Sirs/ Gentlemen – salutation to the male person.
Dear Madam/Ladies – salutation to the female person.
Dear Sir or Madam/Ladies and Gentlemen/ To whom it may concern – when the recipient sex is unknown.

Business partners often salute each other by name. In this case, the greeting is written as follows: Dear Tom (Andrew, Scott and etc.)

3. Punctuation.
In British English punctuation in the salutation either is not used or only a comma is put.
For example: Dear Mr. Donnelly / Dear Mr. Donnelly,
In American English the colon is used in the salutation.
For example: Dear Mr. Donnelly:

4. The difference between Ms, Miss и Mrs
Mrs – used to refer to a married woman.
Miss – used to refer to an unmarried woman.
Ms – is used when a woman’s marital status is unknown, but can also be used with respect to an unmarried woman.

If you use one of the following examples of business letter salutation, your letter will be written correctly.

Sample Business Apreciation Letter

A letter of appreciation is a kind of a thank you letter, but with the only difference that a thank you letter is usually written only in the personal situations, whereas an appreciation letter is written in the professional situations or in the business world. Such a letter has to be written in a sincere and open way in order to show that attainments and diligence of a particular employee were appreciated at its true value. It must be noticed the firms or organizations, at which the director is not constantly wrangling for the whole day, but who prefers to write and send the appreciations letters to his or her most gifted and industrious employees, are more stable and profitable, because the people, who are working there, are more diligent and assiduous, because they know that their director is interested in them and the work, which they are doing, and namely this interest is shown by these appreciation letters. At the same time each director of a firm or organization has to take into account that an appreciation letter may motivate and encourage the employees to make their job and to apply more efforts, what can produce the positive changes, which immediately will have a positive impact on the wealthiness of this firm or organization. That is why each director, who wants the prosperity to his or her business, shall not avoid writing such letters and further an example of such a letter is presented.

Prosperity Inc.
139 Walsing Avenue
London, 193465

The 29-th of March, 2010

Dear Mr. Jihn Bob,

I am writing in order to be able to express my sincere gratitude for your intellectual work, which you reveal day by day. I am sure that without you our firm will not manage to reach those heights, which it is occupying at the present moment.

Please accept my sincerest commendation for your excellent job.
Bill Murphy

So it does not take long to write such a letter, but it will remain in the memory of the grateful employee forever.

Drafting a Business Letter

The ability to express your ideas in a distinct and precise way and at the same time to write them down without any mistakes is a very significant and precious skill in our time in the world of business. In spite of the fact that the development of the electronic technologies and of the internet has moved the letters, which are written by hand and are sent by the post in an envelope, to the background, but in the world of business this rule does not hold. If you want to have success in this world, you have to sharpen this skill and that is why it is better to memorize how to write a successful business letter.

In accordance with the book “Communicating”, which was written by Terry Mohan, Helen McGregor and Zofia Strano in the year 1992, a business letter consists of:
· a heading;
· a date;
· an opening;
· a body
· and a closing.

In a heading it is implied that you will write your name and address there and if you write this letter by hand, you may put it down anywhere you want, but if you prefer to type this letter, your heading should be placed in the right corner on the top. At the same time you have to remember that you should not use any punctuation marks in your heading. It is very important to write the name of the month in your date, because such date as 12-10-2010 may be understood in a different way. Some persons may consider that it is meant the 12-th of October 2010, but the other may say that the person, who has written this letter, meant the 10-th of December 2010. In an opening you should mention the name, title and address (in a column, of course) of the person, to whom you want to write this letter, but in any case one line must be left between the date and opening. The body of your letter must be written in a distinct, brief and polite way. The mode of your letter organization depends only on the aim, which you want to achieve by this letter. In the closing of your letter you shall thank the reader of it for his or her time and attention. At the end of it you have to put down your signature.

Letter of Credit. Definition

A letter of credit is an official document, which is used as a special line of the commercial credit and at the same time about which it is inquired by a buyer of a commodity from a financial institution, in which it is stated that the material welfare of this buyer will allow him or her to effect these payments by installments in time and without any infringements of the law. But at the same time the credit letter defends the interest of a buyer as well as the interests of a seller in this bargain.

These types of business letters are used most often in the deals of the essential value of the international trade. Such transactions are usually concluded when the caterer of a certain product lives in one country and the client, who wants to buy this product, in another one. In present instance it is important to appeal to the Uniform Customs and Practice for Documentary Credits, which is a set of rules about the compiling and use of such letters and at the same time it is utilized by the financial institutions in almost 175 countries of the world in trade finance. This set of rules is also used in order to guarantee that the endorsed public complexes, such as pavements, streets, buildings, etc., will be built in time.

In the credit letter it has to be included such parties as a beneficiary, being the person or organization to be given the зфньуте, the issuing bank, of whom the pretender is a customer, and the advising bank, of whom in his or her turn the beneficiary of this transaction is a customer. At the same time it is very important to remember that nearly all credit letters are irretrievable and this fact means that it cannot be changed, improved or abrogated without a former agreement between the beneficiary, the issuing bank and the advising bank, which can be sometimes called as a confirmating bank. In order to receive the money each beneficiary has to grant such documents as a commercial invoice, consignment note and the documents, which confirm that the shipping was secured against the injuries and losses during the transit, but at the same time the number of these documents may be increased or changed by means of the negotiations or of the requirements, which may be advanced by one person or organization from the participants of the credit letter.

Sample Business Cover Letter

Every educated person shall include a cover letter in his or her package of the marketing documents, because due to this type of letter a person, who writes it, can introduce himself or herself to a conjectural employer, highlight his or her best attainments in the career, attract attention of the reader, to establish contact with the complier of this letter to come to the interlocution and finally to take him or her on.

There are different examples of business cover letters; here an example is presented from the great number of them.

Your Name
Your Street Address and Apartment
Your City and Index
Your E-mail Address

The Name of the Person, to whom you are writing
His or Her Title
The Department of This Person
His or Her Street Address and Apartment
The City of the Company and Index

Dear Mrs. /Mr. (the Name of the Person, to whom you address yourself)

In the first paragraph you shall introduce yourself, explain the motives, which have induced you to write this letter, or write to this person, which proposal of the job has interested you and where you have seen it. Here as well you have to write about your education, previous jobs and your experience. At the same time you shall show that you are sincere and worthy to be trusted.

In the second and supplementary third paragraph you have to write more detailed about yourself and also here you must try to convince your conjectural employer why you are an ideal applicant and why he or she has to employ namely you. It is possible to explain here some facts, which could remain unclear in your first paragraph.

In the last paragraph you should thank the reader for his attention and time and at the same time you have to mention that you will wait for their response or that your conjectural employer may establish contact with you.
Your Name (by hand)
Your Print Name.

Business Letter Sample of Interest

There are two fully opposite definitions of the word combination “a business letter of interest”. According to the first one a business letter of interest is written by a firm or organization, which searches new customers for their commodities and services. The information, which is given about the provided services and commodities, has to be offered in a detailed way including the prices on them. This letter must be effective and well thought-out in order to attract attention of the reader and to convince him or her that the best thing he or she can do is to buy this commodity or to order these services and namely at the firm or organization, to which this advertisement is attributed.

According to the second and the most frequently used definition of this word combination a business letter of interest, which sometimes may be called as an inquiry letter or a prospecting letter, is written to a supposed employer in order to receive the job, about which a person has dreamt for a long period of time. It is a cover letter, in which the person, who writes this letter, has to write about his or her education, skills and experience. Further it is presented a simple example of such a letter.

Cao Miranda
193 Mark Avenue
St. John’s, Michigan, 193564

The 28-th of August, 2010

Mr. Peter Sumple
Personnel Manager
Liberty Inc.
348 Red Road
Bristol, Virginia, 541364

Dear Sir,
I am glad to let you know of my wish to take part in your project “Peaceful Overtures”.
I have cooperated in order to execute some prior plants, which will help to give the first impetus to this project and I am sure that I am able to turn these plans into reality.
That is why I anticipate that you will appreciate my work at its true value, because I have developed the whole work by myself.
Thank you for this opportunity.

Cao Miranda (by hand)
Cao Miranda (in a printed way).

Tips for a Business Letter Format

To use the format of a business letter is very important when you write to your business partner or to a business company. Such types of the letters differ from the letters, which we usually use to write to our family or friends. A business letter you should write in a more formal and civil way.

There are two chief formats, which are usually used in a business letter, and they are called as a full block format and a modified block format. A business letter in a full block format presupposes that each line in it should start at the left margin of the letter, for example:
Peter Marks
124 Karl Avenue
Albany, 136245

The 10-th of June, 2010
Mrs. Kate Winsdom
Mork Inc.
345 Liberty Avenue
New Haven, 554610

Dear Mrs. Winsdom,
I am writing to ask for the job of a chief accountant. Please, send me your answer on the address, which is written above.
Thank you for your time and attention.
Peter Marks (by hand)
Peter Marks (in a printed way).

A letter in a modified block format presupposes that some lines may be moved over the right margin of the letter, for example:
Peter Marks
124 Karl Avenue
Albany, 136245

The 10-th of June, 2010
Mrs. Kate Winsdom
Mork Inc.
345 Liberty Avenue
New Haven, 554610

Dear Mrs. Winsdom,
I am writing to ask for the job of a chief accountant. Please, send me your answer on the address, which is written above.
Thank you for your time and attention.

Peter Marks (by hand)
Peter Marks (in a printed way).

Types of Business Letters

A business letter is an official correspondence between a person and a company management or between the leaders of two companies. These letters are written on the different occasions, for example to request information, to appreciate the work, which was done by an employee of an organization or firm, to appeal for a job, etc.

The main types of business letters are:
· an acceptance letter is an affirmative answer to an invitation or an offer of a job;
· an acknowledgement letter is written when a person wants to admit a fact, an operation, which was taken by him or her or a general situation, which happened after these operations;
· an adjustment letter is a written answer to a complaint, which was received in a written form as well;
· an application, which is also called as a cover letter, is sent in order to grant complementary information on the education, skills and experience of a person;
· a collection letter is usually written by an owner of a business, a creditor, an organization or a firm that has not been paid for the services or commodities in time;
· a credit letter is an answer to a written request of a customer for a credit;
· a demand letter is sent to an insolvent in order to inquire about the payment;
· an inquiry letter, which is also called as a letter of interest or a prospecting letter, is written in order to receive information from the reader, who in the opinion of the writer of this letter possesses this information;
· an order letter, which is sometimes called as a purchase order, is written to order the commodities or materials, which will be over or will be needed soon;
· a refusal letter is a negative reply to an invitation or an offer of a job;
· a response letter grants the information or answers, about which it was asked in an inquiry letter;
a sales letter is an implement of the marketing, which is used to advertise a service or a commodity.

Request Loan Disbursement Sample Letter

A sample of Request Loan Disbursement Sample Letter. Learn how to write correctly a request letter from the template shown below:
George Anderson
ABC Company
66 Spring Street
Dover, England 1234
Tel. number: 033 334 24
Derek Brook
Star Company
West Road 11
Dover, England 1234
May, 18
Dear Mr. Brook,
We would like to remind you that this month we are awaiting from you loan disbursement according to the provisions of the contract. Your loan disbursement was due on the 16th of May in the amount of $1200. If you are unable to do this, please arrange a meeting with your director general. We hope that you will agree to make a compromise and to contribute to the paying off the loan as soon as possible.
Sincerely Yours,
George Anderson
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