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Thank you Letter: How to Write it

Let’s us assume that you have had a job interview. The employer studied your resume thoroughly, asked you all possible questions concerning the skills, qualifications and education. During the interview you were self-possessed and self-restrained and you managed to give all the necessary answers with respect to your experience and skills. Now you are waiting for the result with impatience. But is it all? It turns out that in order to make even a greater impression on the employer you should send him/her a “thank you letter”. By sending this kind of letter you show your worth and namely your professionalism, gratitude and confidence. Any employer will appreciate this action highly.

You should not delay sending your “thank you” letter. The best variant is to send it within 2-3 days of the interview. However you have to take into consideration the fact that in case if you were interviewed by several people you should not send a letter which is intended for all the interviewers. Try to thank each person separately. As to the stationary it is advisable to use plain, light-colored one, moreover it is desirable to write “thank you” letter by hand. These pieces of advice will be very helpful.

The content of the business letter is still business like that is why first of all you should include your return address. For instance:

48845 Brown Street

Los Angeles, CA 484

May, 15 2010

Tel: 373 3843


In the left margin the address of the reader and his/her name are put.

Brother’s White Corporation
Jack Jones
83478 Lindow Street
San Fransisco, CA 4954

The letter is opened with the usual greeting where the name of a definite person is included. Spell the name correctly:

Dear Mr. /Ms. Employer (Name)

In the first paragraph you should thank the employer for the interview. You may mention the date and the time when the meeting took place and also the position which is applied for. You should show the reader that you are displaying a great in interest in working at this company.

In the second paragraph remind the employer of your personal skills and qualifications. This paragraph must give a precise answer to the question why namely you should be hired.

The last paragraph should contain the words of gratitude aimed at the reader. You might include the sentence where you prove that you will become a valuable worker at this company. In the last sentences indicate a specific date when the employer may call you in order to let you know about the final result.

In the close include one of the phrases: Very truly yours, Sincerely or Cordially. When all is written and done sign your name. The signature must be followed by your full name. For example:

Michael Roberts

Now all you have to do is to wait for a phone call.